{"id":3422,"date":"2026-08-07T09:42:26","date_gmt":"2026-08-07T07:42:26","guid":{"rendered":"https:\/\/www.aqmanager.com\/billing\/"},"modified":"2026-09-09T18:32:02","modified_gmt":"2026-09-09T16:32:02","slug":"billing","status":"publish","type":"page","link":"https:\/\/www.aqmanager.com\/en\/lims-software\/lims-features\/billing\/","title":{"rendered":"Billing"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":3767,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-edito.blade.php","meta":{"_acf_changed":false,"_yoast_wpseo_title":"LIMS Billing: Quotes & Invoices - AQ Manager","_yoast_wpseo_metadesc":"Automate your laboratory's billing with AQ Manager LIMS: quotes, orders, invoices, reminders, and payment tracking, without data entry errors.","footnotes":""},"class_list":["post-3422","page","type-page","status-publish","hentry"],"acf":{"software":"lims","hero__layout":"screenshot","hero__tag":"LIMS Features","hero__title":"LIMS Billing: Client and Payment Management","hero__text":"Link each completed analysis to its billing line. Your quotes, orders, invoices, and reminders are fully automated, compliant, and traceable! ","hero__link":null,"hero__link_2":null,"hero__image_or_lottie":true,"hero__image":3426,"hero__lottie":"","blocks":[{"acf_fc_layout":"focus","focus__blocks":[{"acf_fc_layout":"quote_banner","quote__text":"Creating purchase orders in the system eliminates initial errors. The methods allow project managers and laboratory technicians to fully track a product or analysis, right up to billing, thus significantly facilitating the process. ","quote__image":"","quote__name":"J.H.","quote__job":"Sales Assistant \u2013 IAGE France"},{"acf_fc_layout":"choice_software","choice_software__title":"Why Choose Our LIMS for Your Billing?","choice_software__text":"The LIMS billing solution for service laboratories and their external clients.","choice_software__video":"","choice_software__advantages":[{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":"","choice_software__advantage_icon":{"type":"ui_icons","value":"lock"},"choice_software__advantage_title":"Reduce Billing Errors","choice_software__advantage_text":"Each invoiced line is directly linked to a completed and validated analysis. Fewer data entry errors, fewer disputes with your clients. "},{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":"","choice_software__advantage_icon":{"type":"ui_icons","value":"binocular"},"choice_software__advantage_title":"Maintain Control of Your Cash Flow","choice_software__advantage_text":"At a glance, see paid, pending, or overdue invoices. You reduce the risk of unpaid invoices without daily time commitment. "},{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":"","choice_software__advantage_icon":{"type":"ui_icons","value":"handshake"},"choice_software__advantage_title":"Offer a More Professional Client Experience","choice_software__advantage_text":"Each client can access their complete history of analyses, quotes, and invoices in one click. Your exchanges remain clear and consistent at every step. "},{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":"","choice_software__advantage_icon":{"type":"ui_icons","value":"audit"},"choice_software__advantage_title":"Approach Your Audits with Ready-Made Files","choice_software__advantage_text":"Every billing action is automatically timestamped and archived. Your ISO 17025, GLP, or COFRAC files remain up-to-date, ready for consultation at any time. "}]}]},{"acf_fc_layout":"advantages","advantages__title":"How Does Billing Work in LIMS?","advantages__advantages":[{"advantages__advantage_title":"Standard or Custom Pricing","advantages__advantage_text":"Each analysis method has a <\/span>defined price<\/b> in a <\/span>price catalog<\/b>, applicable to quotes, orders, and invoices. You can configure <\/span>negotiated pricing conditions<\/b> per client, or tiered pricing based on volumes. Negotiated quotes are automatically applied to billing.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3423,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Automatic Sending and Payment Tracking","advantages__advantage_text":"Automatically send your invoices by email upon approval, according to an <\/span>electronic signature workflow configured<\/b> to your internal process. Payment tracking and due date management are integrated. This also allows you to track all <\/span>transactions<\/b> and automatically send reminders to your clients in case of non-payment.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3424,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Client Credit Notes and Debit Notes ","advantages__advantage_text":"Generate your credit notes and debit notes directly from existing invoices and automatically transfer accounting entries to your management tool or ERP. A<\/span> dedicated API interface<\/b> allows synchronization of all client invoices, credit notes, and debit notes produced in the solution.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3425,"advantages__advantage_lottie":null}]},{"acf_fc_layout":"workflow","workflow__items":[{"workflow__image_side":"left","workflow__image_icon":false,"workflow__image":"","workflow__title":"Your Billing Activities in Your Dashboards","workflow__format":"text","workflow__intro":"Our <\/span>AQ Manager Dashboard<\/span><\/a> feature offers you the ability to precisely monitor your billing and payment activity through <\/span>customizable dashboards<\/b>. Easily establish statistics and evaluate the growth of your client portfolio!<\/span>","workflow__accordion":null,"workflow__numbers":null,"workflow__link":"","workflow__link_variant":"default","workflow__link_2":"","workflow__link_2_variant":"text"}]},{"acf_fc_layout":"testimonials","testimonials__title":"","testimonials__cases_link":"","testimonials__featured":null,"testimonials__quotes":null,"testimonials__reviews":null},{"acf_fc_layout":"cta","cta__tag":"","cta__title":"Interested in our solutions? Schedule a demo now! ","cta__text":"","cta__link":{"title":"Request a demo","url":"https:\/\/info.aqmanager.com\/fr\/demo-lims","target":"_blank"},"cta__button_type":"lims","cta__link_2":""},{"acf_fc_layout":"numbers","numbers_numbers__title":"","numbers_numbers":null},{"acf_fc_layout":"wheel","wheel__title":"","wheel__style":"button"},{"acf_fc_layout":"brochure_tarifs","brochure_tarifs__brochure_tag":"Our LIMS brochures","brochure_tarifs__brochure_title":"Need more information? Consult our brochures ","brochure_tarifs__brochure_text":"Discover how AQ Manager optimizes your laboratory management.","brochure_tarifs__brochure_link":{"title":"Consult our brochures","url":"https:\/\/www.aqmanager.com\/en\/resources\/","target":"_blank"},"brochure_tarifs__devis_title":"Get a quote now","brochure_tarifs__devis_text":"Receive a personalized quote in a few clicks.","brochure_tarifs__devis_link":{"title":"Get a quote","url":"https:\/\/www.aqmanager.com\/en\/lims-software\/lims-pricing\/","target":""}},{"acf_fc_layout":"faq","faq__items":[{"faq__question":"What is a LIMS?","faq__answer":"A LIMS (Laboratory Information Management System) is management software dedicated to laboratories. It centralizes all data and processes related to analyses: sample reception, test planning, result entry, quality management, traceability, and, for service laboratories, client billing, etc. It replaces Excel files, manual entries, and paper workflows with a digital, traceable workflow compliant with current standards (ISO 17025, COFRAC, GLP). "},{"faq__question":"What is the difference between an ERP and a LIMS?","faq__answer":"An ERP (Enterprise Resource Planning) manages financial flows, human resources, purchases, and inventory of a company. A LIMS, on the other hand, is specifically designed for laboratory processes. But the two are complementary and can be interfaced via an API to automatically transfer accounting entries from billing. "},{"faq__question":"Can billing be done by period rather than by analysis?","faq__answer":"Yes. Depending on your contracts and each client's profile, you can choose between an invoice generated as soon as an analysis request is closed, or grouped billing over a defined period: weekly, monthly, or quarterly. This second option is particularly useful for regular clients or those under framework agreements, who prefer to receive a single summary invoice rather than one invoice per request. Grouping is done automatically according to the rules you configure per client. "},{"faq__question":"Does the LIMS billing module work for subcontracting laboratories?","faq__answer":"Yes. A service laboratory simultaneously manages numerous clients, with different negotiated rates, varying billing frequencies, and large volumes of analyses. AQ Manager handles this complexity through client-specific pricing, custom quotes, automatic reminders, payment tracking, and accounting interface. Whether you perform 50 or 5,000 analyses per month for external clients, the module adapts to your volume and workflows. "},{"faq__question":"Does the LIMS manage multiple VAT rates on the same invoice?","faq__answer":"Yes. A laboratory invoice can group services subject to different tax regimes (analyses, reports, file management fees, transport costs, etc.) which do not always have the same applicable VAT rate. Our LIMS tool manages this configuration per billing line, ensuring fiscally correct invoices without manual intervention on each line. "},{"faq__question":"What are all the features available in a LIMS?","faq__answer":"AQ Manager covers all processes of a service laboratory, from sales workflow to payment tracking:\n