{"id":3783,"date":"2026-07-29T16:42:37","date_gmt":"2026-07-29T14:42:37","guid":{"rendered":"https:\/\/www.aqmanager.com\/cmms-software\/cmms-features\/maintenance-document-management\/"},"modified":"2026-09-25T15:02:35","modified_gmt":"2026-09-25T13:02:35","slug":"maintenance-document-management","status":"publish","type":"page","link":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/","title":{"rendered":"Maintenance document management"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":6066,"parent":3599,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-edito.blade.php","meta":{"_acf_changed":false,"_yoast_wpseo_title":"CMMS Document Management - AQ Manager","_yoast_wpseo_metadesc":"Centralize and secure all your maintenance documentation. Simplify access to procedures and ensure compliance for your work orders.","footnotes":""},"class_list":["post-3783","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":{"software":"gmao","hero__layout":"screenshot","hero__tag":"CMMS features","hero__title":"Maintenance document management: centralize all your technical documents","hero__text":"<span style=\"font-weight: 400;\">No more missing documents, no more outdated versions in circulation. With <\/span><a href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/\"><span style=\"font-weight: 400;\">AQ Manager CMMS<\/span><\/a><span style=\"font-weight: 400;\">, every technical document is linked to the right record and accessible in real time, from the office or in the field.<\/span>","hero__link":"","hero__link_2":"","hero__image_or_lottie":true,"hero__image":5638,"hero__lottie":"","blocks":[{"acf_fc_layout":"focus","focus__blocks":[{"acf_fc_layout":"quote_banner","quote__text":"Thanks to the pedagogy and good communication of your teams, we benefit from a visual tool that meets our expectations!","quote__image":"","quote__name":"T.B.","quote__job":"Methods Engineer at Helio Print"},{"acf_fc_layout":"choice_software","choice_software__title":"Why choose our CMMS for your maintenance document management?","choice_software__text":"<span style=\"font-weight: 400;\">All your equipment documentation, quickly accessible, both in the field and in the office.<\/span>","choice_software__video":"","choice_software__advantages":[{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Centralized, accessible technical documentation","choice_software__advantage_text":"Each document is linked directly to any type of record in your CMMS. In the field, on the move, or in the office, your technicians find what they need in seconds."},{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Simplified document compliance","choice_software__advantage_text":"<span style=\"font-weight: 400;\">Automatically demonstrate the <\/span><b>compliance <\/b><span style=\"font-weight: 400;\">of your facilities (regulatory inspections, authorizations, safety standards, etc.).<\/span>"},{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Information shared in real time","choice_software__advantage_text":"<span style=\"font-weight: 400;\">Your internal teams, external contractors, and the quality department access the same level of information in real time. <\/span><b>Avoid version errors<\/b><span style=\"font-weight: 400;\"> by ensuring everyone uses the most up-to-date documentation.<\/span>"},{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Reduced intervention errors","choice_software__advantage_text":"<span style=\"font-weight: 400;\">By linking the right documents to <\/span><b>work orders<\/b><span style=\"font-weight: 400;\">, you reduce the risk of human error. Your teams can review best practices before they even begin their tasks.<\/span>"}]}]},{"acf_fc_layout":"advantages","advantages__title":"How does document management work in our CMMS?","advantages__advantages":[{"advantages__advantage_title":"Link technical data sheets to operations","advantages__advantage_text":"<span style=\"font-weight: 400;\">Link <\/span><b>technical data sheets<\/b><span style=\"font-weight: 400;\"> or drawings to <\/span><a href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/asset-and-equipment-management\/\"><span style=\"font-weight: 400;\">equipment<\/span><\/a><span style=\"font-weight: 400;\">, photos to <\/span><a href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/work-order-reports\/\"><span style=\"font-weight: 400;\">intervention reports,<\/span><\/a><span style=\"font-weight: 400;\"> and quotes to <\/span><a href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/supplier-purchases\/\"><span style=\"font-weight: 400;\">supplier purchase orders<\/span><\/a><span style=\"font-weight: 400;\">. Schedule the follow-up of these documents, archive evidence, and generate <\/span><b>alerts<\/b><span style=\"font-weight: 400;\"> before mandatory inspections expire.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":5639,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Control versions, categories, and deadlines","advantages__advantage_text":"<span style=\"font-weight: 400;\">Classify your documents by <\/span><b>category, language, and validity date<\/b><span style=\"font-weight: 400;\">. AQ Manager automatically alerts you before each deadline and <\/span><b>archives the previous version<\/b><span style=\"font-weight: 400;\"> with every update. You can also create documents directly in the application via URL, file path, or through a built-in editor compatible with Excel and Word.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":5640,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Access your documents via the mobile app","advantages__advantage_text":"<span style=\"font-weight: 400;\">All your documents are accessible from the Full Web solution and <\/span><a href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/mobile-cmms\/\"><span style=\"font-weight: 400;\">the mobile app<\/span><\/a><span style=\"font-weight: 400;\">, synchronized in real time. Your technicians can also enrich the content by attaching before\/after photos, diagrams, reports, etc.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":5641,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Authorizations, user access, and document security","advantages__advantage_text":"<span style=\"font-weight: 400;\">Define precisely who can view, edit, or delete each document thanks to <\/span><a href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/data-security\/\"><span style=\"font-weight: 400;\">permissions and access management<\/span><\/a><span style=\"font-weight: 400;\">. Each person only accesses the documentation relevant to them, according to their permissions. Sensitive documents are protected, and every action is tracked and time-stamped.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":5642,"advantages__advantage_lottie":null}]},{"acf_fc_layout":"testimonials","testimonials__title":"","testimonials__cases_link":"","testimonials__featured":null,"testimonials__quotes":null,"testimonials__reviews":null},{"acf_fc_layout":"cta","cta__tag":"","cta__title":"","cta__text":"","cta__link":"","cta__button_type":"default","cta__link_2":""},{"acf_fc_layout":"wheel","wheel__title":"","wheel__style":"button"},{"acf_fc_layout":"numbers","numbers_numbers__title":"","numbers_numbers":null},{"acf_fc_layout":"webinar","webinar__tag":"","webinar__title":"","webinar__label":"","webinar__link":null},{"acf_fc_layout":"brochure_tarifs","brochure_tarifs__brochure_tag":"","brochure_tarifs__brochure_title":"","brochure_tarifs__brochure_text":"","brochure_tarifs__brochure_link":null,"brochure_tarifs__devis_title":"","brochure_tarifs__devis_text":"","brochure_tarifs__devis_link":null},{"acf_fc_layout":"faq","faq__items":[{"faq__question":"","faq__answer":""},{"faq__question":"","faq__answer":""},{"faq__question":"","faq__answer":""},{"faq__question":"","faq__answer":""},{"faq__question":"","faq__answer":""}]}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>CMMS Document Management - AQ\u00a0Manager<\/title>\n<meta name=\"description\" content=\"Centralize and secure all your maintenance documentation. Simplify access to procedures and ensure compliance for your work orders.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"CMMS Document Management - AQ Manager\" \/>\n<meta property=\"og:description\" content=\"Centralize and secure all your maintenance documentation. Simplify access to procedures and ensure compliance for your work orders.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/\" \/>\n<meta property=\"og:site_name\" content=\"AQ Manager\" \/>\n<meta property=\"article:modified_time\" content=\"2026-09-25T13:02:35+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/\",\"url\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/\",\"name\":\"CMMS Document Management - AQ Manager\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.aqmanager.com\\\/app\\\/uploads\\\/2026\\\/10\\\/Vignette-WP_fonctionnalite-21-GMAO.png\",\"datePublished\":\"2026-07-29T14:42:37+00:00\",\"dateModified\":\"2026-09-25T13:02:35+00:00\",\"description\":\"Centralize and secure all your maintenance documentation. Simplify access to procedures and ensure compliance for your work orders.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/#primaryimage\",\"url\":\"https:\\\/\\\/www.aqmanager.com\\\/app\\\/uploads\\\/2026\\\/10\\\/Vignette-WP_fonctionnalite-21-GMAO.png\",\"contentUrl\":\"https:\\\/\\\/www.aqmanager.com\\\/app\\\/uploads\\\/2026\\\/10\\\/Vignette-WP_fonctionnalite-21-GMAO.png\",\"width\":2500,\"height\":1313,\"caption\":\"Gestion documentaire de maintenance dans la GMAO AQ Manager : documents techniques (devis, fiches \u00e9quipement, photos, rapports) rattach\u00e9s \u00e0 chaque intervention et accessibles depuis le bureau ou le terrain sur mobile.\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/maintenance-document-management\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Accueil\",\"item\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/home\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"CMMS software\",\"item\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"CMMS Features\",\"item\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/cmms-software\\\/cmms-features\\\/\"},{\"@type\":\"ListItem\",\"position\":4,\"name\":\"Maintenance document management\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/#website\",\"url\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/\",\"name\":\"AQ Manager\",\"description\":\"\",\"publisher\":{\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/#organization\",\"name\":\"AQ Manager\",\"alternateName\":\"AQ\",\"url\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/www.aqmanager.com\\\/app\\\/uploads\\\/2026\\\/09\\\/aqmanager-logo-signature.png\",\"contentUrl\":\"https:\\\/\\\/www.aqmanager.com\\\/app\\\/uploads\\\/2026\\\/09\\\/aqmanager-logo-signature.png\",\"width\":376,\"height\":320,\"caption\":\"AQ Manager\"},\"image\":{\"@id\":\"https:\\\/\\\/www.aqmanager.com\\\/en\\\/#\\\/schema\\\/logo\\\/image\\\/\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"CMMS Document Management - AQ\u00a0Manager","description":"Centralize and secure all your maintenance documentation. Simplify access to procedures and ensure compliance for your work orders.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/","og_locale":"en_US","og_type":"article","og_title":"CMMS Document Management - AQ Manager","og_description":"Centralize and secure all your maintenance documentation. Simplify access to procedures and ensure compliance for your work orders.","og_url":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/","og_site_name":"AQ Manager","article_modified_time":"2026-09-25T13:02:35+00:00","twitter_card":"summary_large_image","schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/","url":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/","name":"CMMS Document Management - AQ Manager","isPartOf":{"@id":"https:\/\/www.aqmanager.com\/en\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/#primaryimage"},"image":{"@id":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/#primaryimage"},"thumbnailUrl":"https:\/\/www.aqmanager.com\/app\/uploads\/2026\/10\/Vignette-WP_fonctionnalite-21-GMAO.png","datePublished":"2026-07-29T14:42:37+00:00","dateModified":"2026-09-25T13:02:35+00:00","description":"Centralize and secure all your maintenance documentation. Simplify access to procedures and ensure compliance for your work orders.","breadcrumb":{"@id":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/#primaryimage","url":"https:\/\/www.aqmanager.com\/app\/uploads\/2026\/10\/Vignette-WP_fonctionnalite-21-GMAO.png","contentUrl":"https:\/\/www.aqmanager.com\/app\/uploads\/2026\/10\/Vignette-WP_fonctionnalite-21-GMAO.png","width":2500,"height":1313,"caption":"Gestion documentaire de maintenance dans la GMAO AQ Manager : documents techniques (devis, fiches \u00e9quipement, photos, rapports) rattach\u00e9s \u00e0 chaque intervention et accessibles depuis le bureau ou le terrain sur mobile."},{"@type":"BreadcrumbList","@id":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Accueil","item":"https:\/\/www.aqmanager.com\/en\/home\/"},{"@type":"ListItem","position":2,"name":"CMMS software","item":"https:\/\/www.aqmanager.com\/en\/cmms-software\/"},{"@type":"ListItem","position":3,"name":"CMMS Features","item":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/"},{"@type":"ListItem","position":4,"name":"Maintenance document management"}]},{"@type":"WebSite","@id":"https:\/\/www.aqmanager.com\/en\/#website","url":"https:\/\/www.aqmanager.com\/en\/","name":"AQ Manager","description":"","publisher":{"@id":"https:\/\/www.aqmanager.com\/en\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.aqmanager.com\/en\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.aqmanager.com\/en\/#organization","name":"AQ Manager","alternateName":"AQ","url":"https:\/\/www.aqmanager.com\/en\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.aqmanager.com\/en\/#\/schema\/logo\/image\/","url":"https:\/\/www.aqmanager.com\/app\/uploads\/2026\/09\/aqmanager-logo-signature.png","contentUrl":"https:\/\/www.aqmanager.com\/app\/uploads\/2026\/09\/aqmanager-logo-signature.png","width":376,"height":320,"caption":"AQ Manager"},"image":{"@id":"https:\/\/www.aqmanager.com\/en\/#\/schema\/logo\/image\/"}}]}},"_links":{"self":[{"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/pages\/3783","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/comments?post=3783"}],"version-history":[{"count":2,"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/pages\/3783\/revisions"}],"predecessor-version":[{"id":5643,"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/pages\/3783\/revisions\/5643"}],"up":[{"embeddable":true,"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/pages\/3599"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/media\/6066"}],"wp:attachment":[{"href":"https:\/\/www.aqmanager.com\/en\/wp-json\/wp\/v2\/media?parent=3783"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}