{"id":3783,"date":"2026-07-29T16:42:37","date_gmt":"2026-07-29T14:42:37","guid":{"rendered":"https:\/\/www.aqmanager.com\/cmms-software\/cmms-features\/maintenance-document-management\/"},"modified":"2026-09-09T18:28:19","modified_gmt":"2026-09-09T16:28:19","slug":"maintenance-document-management","status":"publish","type":"page","link":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/maintenance-document-management\/","title":{"rendered":"Maintenance document management"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":3599,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-edito.blade.php","meta":{"_acf_changed":false,"_yoast_wpseo_title":"CMMS Document Management - AQ Manager","_yoast_wpseo_metadesc":"Centralize and secure all your maintenance documentation. 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With <\/span>AQ Manager CMMS<\/span><\/a>, every technical document is linked to the right record and accessible in real time, from the office or in the field.<\/span>","hero__link":null,"hero__link_2":null,"hero__image_or_lottie":true,"hero__image":3784,"hero__lottie":"","blocks":[{"acf_fc_layout":"focus","focus__blocks":[{"acf_fc_layout":"quote_banner","quote__text":"Thanks to the pedagogy and good communication of your teams, we benefit from a visual tool that meets our expectations!","quote__image":"","quote__name":"T.B.","quote__job":"Methods Engineer at Helio Print"},{"acf_fc_layout":"choice_software","choice_software__title":"Why choose our CMMS for your maintenance document management?","choice_software__text":"All your equipment documentation, quickly accessible, both in the field and in the office.<\/span>","choice_software__video":"","choice_software__advantages":[{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Centralized, accessible technical documentation","choice_software__advantage_text":"Each document is linked directly to any type of record in your CMMS. In the field, on the move, or in the office, your technicians find what they need in seconds. "},{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Simplified document compliance","choice_software__advantage_text":"Automatically demonstrate the <\/span>compliance <\/b>of your facilities (regulatory inspections, authorizations, safety standards, etc.).<\/span>"},{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Information shared in real time","choice_software__advantage_text":"Your internal teams, external contractors, and the quality department access the same level of information in real time. <\/span>Avoid version errors<\/b> by ensuring everyone uses the most up-to-date documentation.<\/span>"},{"choice_software_type":"image","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":null,"value":null},"choice_software__advantage_title":"Reduced intervention errors","choice_software__advantage_text":"By linking the right documents to <\/span>work orders<\/b>, you reduce the risk of human error. Your teams can review best practices before they even begin their tasks.<\/span>"}]}]},{"acf_fc_layout":"advantages","advantages__title":"How does document management work in our CMMS?","advantages__advantages":[{"advantages__advantage_title":"Link technical data sheets to operations","advantages__advantage_text":"Link <\/span>technical data sheets<\/b> or drawings to <\/span>equipment<\/span><\/a>, photos to <\/span>intervention reports,<\/span><\/a> and quotes to <\/span>supplier purchase orders<\/span><\/a>. Schedule the follow-up of these documents, archive evidence, and generate <\/span>alerts<\/b> before mandatory inspections expire.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3785,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Control versions, categories, and deadlines","advantages__advantage_text":"Classify your documents by <\/span>category, language, and validity date<\/b>. AQ Manager automatically alerts you before each deadline and <\/span>archives the previous version<\/b> with every update. You can also create documents directly in the application via URL, file path, or through a built-in editor compatible with Excel and Word.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3785,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Access your documents via the mobile app","advantages__advantage_text":"All your documents are accessible from the Full Web solution and <\/span>the mobile app<\/span><\/a>, synchronized in real time. Your technicians can also enrich the content by attaching before\/after photos, diagrams, reports, etc.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3786,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Authorizations, user access, and document security","advantages__advantage_text":"Define precisely who can view, edit, or delete each document thanks to <\/span>permissions and access management<\/span><\/a>. Each person only accesses the documentation relevant to them, according to their permissions. Sensitive documents are protected, and every action is tracked and time-stamped.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3787,"advantages__advantage_lottie":null}]},{"acf_fc_layout":"testimonials","testimonials__title":"","testimonials__cases_link":"","testimonials__featured":null,"testimonials__quotes":null,"testimonials__reviews":null},{"acf_fc_layout":"cta","cta__tag":"","cta__title":"","cta__text":"","cta__link":"","cta__button_type":"default","cta__link_2":""},{"acf_fc_layout":"wheel","wheel__title":"","wheel__style":"button"},{"acf_fc_layout":"numbers","numbers_numbers__title":"","numbers_numbers":null},{"acf_fc_layout":"brochure_tarifs","brochure_tarifs__brochure_tag":"","brochure_tarifs__brochure_title":"","brochure_tarifs__brochure_text":"","brochure_tarifs__brochure_link":"","brochure_tarifs__devis_title":"","brochure_tarifs__devis_text":"","brochure_tarifs__devis_link":""},{"acf_fc_layout":"faq","faq__items":[{"faq__question":"What is maintenance document management?","faq__answer":"Maintenance document management aims to gather, structure, and monitor all technical documents related to equipment and interventions: manufacturer manuals, diagrams, certificates of compliance, intervention reports, authorizations, and much more. In a CMMS, these documents are directly linked to the relevant records, equipment, and assets. "},{"faq__question":"What types of documents can be managed in a CMMS?","faq__answer":"AQ Manager CMMS enables you to manage all maintenance technical documents: equipment sheets, plans and diagrams, intervention procedures, calibration certificates, regulatory inspection reports, authorizations, supplier purchase orders, intervention photos, and reports."},{"faq__question":"How does document management facilitate maintenance audits?","faq__answer":"Document management integrated into a CMMS facilitates maintenance audits by centralizing and time-stamping every action. It ensures full traceability and gives auditors immediate access to evidence of regulatory compliance, reducing search time. <\/span>"},{"faq__question":"Is it possible to manage multiple versions of the same technical document?","faq__answer":"Yes. Each time a document is updated, the previous version is automatically archived. You can view, compare, and restore any earlier version at any time, ensuring your teams always work with the current version. <\/span>"},{"faq__question":"Is document management accessible from the field?","faq__answer":"Yes. All documents are accessible from the AQ Manager mobile app and synchronized in real time. A technician on site can consult a manual, check a plan, or submit an intervention report directly from their smartphone, without returning to the office. <\/span>"}]}]},"yoast_head":"\nCMMS Document Management - AQ Manager<\/title>\n<meta name=\"description\" content=\"Centralize and secure all your maintenance documentation. 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