{"id":3989,"date":"2026-07-29T11:38:41","date_gmt":"2026-07-29T09:38:41","guid":{"rendered":"https:\/\/www.aqmanager.com\/cmms-software\/cmms-features\/inventory-management\/"},"modified":"2026-09-09T18:31:57","modified_gmt":"2026-09-09T16:31:57","slug":"inventory-management","status":"publish","type":"page","link":"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/inventory-management\/","title":{"rendered":"Inventory management"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":3599,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-edito.blade.php","meta":{"_acf_changed":false,"_yoast_wpseo_title":"CMMS Inventory Management: Spare Parts - AQ Manager","_yoast_wpseo_metadesc":"Manage your spare parts and maintenance consumables inventory. Anticipate stockouts, automate alerts, and optimize your procurement.","footnotes":""},"class_list":["post-3989","page","type-page","status-publish","hentry"],"acf":{"software":"gmao","hero__layout":"screenshot","hero__tag":"CMMS Features","hero__title":"Optimize Your Spare Parts Inventory Management with Our CMMS","hero__text":"No more stockouts and overstocking! Manage your spare parts inventory with precision, from the office or the field, thanks to our <\/span>CMMS software.<\/span><\/a>","hero__link":null,"hero__link_2":null,"hero__image_or_lottie":false,"hero__image":null,"hero__lottie":3535,"blocks":[{"acf_fc_layout":"focus","focus__blocks":[{"acf_fc_layout":"quote_banner","quote__text":"We also conduct regular audits and inventory checks on items that represent our highest stock value or fluctuate the most within our company. Your CMMS solution therefore allows us to track and record all these activities. ","quote__image":"","quote__name":"T.B.","quote__job":"Methods Engineer \u2013 Helio Print"},{"acf_fc_layout":"choice_software","choice_software__title":"Why Choose Our CMMS for Your Spare Parts Inventory Management?","choice_software__text":"Not too much, not too little: just the right level of parts to intervene without delay and without waste. Your maintenance teams gain peace of mind, and so do your finances. ","choice_software__video":"","choice_software__advantages":[{"choice_software_type":"icon","choice_software__advantage_image":null,"choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"piggy"},"choice_software__advantage_title":"Cost Control and Tied-Up Capital Management","choice_software__advantage_text":"Adjust your <\/span>stock levels<\/b> precisely and free up the <\/span>tied-up capital<\/b> in your warehouses. Eliminate overstocking and urgent purchases, without compromising your intervention capacity.<\/span>"},{"choice_software_type":"icon","choice_software__advantage_image":null,"choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"stopwatch"},"choice_software__advantage_title":"Parts Availability at the Right Time","choice_software__advantage_text":"The right parts are available in a timely manner for your interventions, ensuring <\/span>effective preventive maintenance<\/b> and longer-lasting equipment.<\/span>"},{"choice_software_type":"icon","choice_software__advantage_image":null,"choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"strategy"},"choice_software__advantage_title":"Stock Movement Traceability","choice_software__advantage_text":"Precisely visualize <\/span>stock movements<\/b> (in\/out), locations, and the complete history of each part.<\/span>"},{"choice_software_type":"icon","choice_software__advantage_image":null,"choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"culture-innovation"},"choice_software__advantage_title":"Anticipating Parts Needs","choice_software__advantage_text":"Anticipate your needs with a clear view of <\/span>consumptions<\/b> and intervention histories. Avoid emergencies and optimize the allocation of technicians and budgets.<\/span>"}]}]},{"acf_fc_layout":"advantages","advantages__title":"How Does Inventory Management Work in Our CMMS?","advantages__advantages":[{"advantages__advantage_title":"Automatic Spare Parts Reordering Based on Your Thresholds","advantages__advantage_text":"Define <\/span>minimum<\/b> and <\/span>reorder thresholds <\/b>for each item. AQ Manager automatically generates order proposals, taking into account <\/span>supplier conditions<\/b>: price, lead times, costs, and references. <\/span> ","advantages__advantage_type":"image","advantages__advantage_image":3993,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Parts References and Technical Data Sheets","advantages__advantage_text":"For each of your parts, define detailed characteristics, including serial or batch numbers, and associate <\/span>documents<\/b>, <\/span>plans<\/b>, and <\/span>photos<\/b> using <\/span>our document management tool<\/b><\/a>.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3991,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Multi-Site Stock and Real-Time Location","advantages__advantage_text":"Attach each part to a specific warehouse and location. Across your <\/span>different sites,<\/span><\/a> consult the stock of all your entities and initiate a transfer with a single click as soon as a part is available elsewhere.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3992,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Spare Parts Inventory Management from the Mobile Application","advantages__advantage_text":"With a smartphone or tablet in hand, scan <\/span>barcodes and QR codes<\/span><\/a> to instantly record ins, outs, or inventories. Place parts orders directly from <\/span>the mobile application.<\/span><\/a>","advantages__advantage_type":"lottie","advantages__advantage_image":943,"advantages__advantage_lottie":3535},{"advantages__advantage_title":"CMMS Interface with Your ERP and Purchasing Tools","advantages__advantage_text":"Our CMMS tool interfaces with your existing software, ERP, accounting system, and purchasing tool, via an API interface to avoid duplicate entries and ensure fluid data circulation between your maintenance, purchasing, and finance teams.<\/span>","advantages__advantage_type":"image","advantages__advantage_image":3990,"advantages__advantage_lottie":null}]},{"acf_fc_layout":"wheel","wheel__title":"","wheel__style":"button"},{"acf_fc_layout":"numbers","numbers_numbers__title":"","numbers_numbers":null},{"acf_fc_layout":"cta","cta__tag":"","cta__title":"","cta__text":"","cta__link":"","cta__button_type":"default","cta__link_2":""},{"acf_fc_layout":"brochure_tarifs","brochure_tarifs__brochure_tag":"","brochure_tarifs__brochure_title":"","brochure_tarifs__brochure_text":"","brochure_tarifs__brochure_link":"","brochure_tarifs__devis_title":"","brochure_tarifs__devis_text":"","brochure_tarifs__devis_link":""},{"acf_fc_layout":"faq","faq__items":[{"faq__question":"Can CMMS Replace My Excel Stock Tracking Spreadsheet?","faq__answer":"Yes, and it's even one of the first gains observed by teams that make the switch. An Excel file is a manual tool, does not synchronize in real-time between multiple users, and makes no link between a part withdrawal and the intervention that generated it. The CMMS tool, on the other hand, centralizes everything: each stock movement is automatically recorded as it occurs, visible to the entire team, and linked to a work order. <\/span>"},{"faq__question":"How is CMMS Stock Management Different from Classic Inventory Software?","faq__answer":"A classic inventory software manages goods receipts and issues. CMMS does the same job, but with even greater precision and by making connections with maintenance: each part is linked to the equipment it can repair, to the interventions in which it was consumed, and to the suppliers from whom it can be reordered. This allows, for example, to instantly know which equipment would be affected if a critical part were missing, or to anticipate stock needs based on the preventive maintenance schedule. <\/span>"},{"faq__question":"Is it Possible to Manage Multiple Warehouses or Stores within the Same Solution?","faq__answer":"Yes. Our software solution allows you to organize your stock in multiple locations: central warehouse, workshop stock, stock onboard a technician's vehicle, secondary warehouse on another site, etc. Each part has a precise location, and transfers between warehouses are accurately tracked. A warehouse or maintenance manager can thus have a consolidated view of all company stocks while maintaining detailed visibility by site or by team. <\/span>"},{"faq__question":"How Do I Import My Existing Parts Catalog?","faq__answer":"We offer import via CSV or Excel file, which allows for quick retrieval of an existing catalog without manual re-entry. It usually suffices to prepare a file with the expected columns (reference, description, unit, quantity, location, supplier, etc.) and upload it to the tool. For more complex catalogs or migrations from an ERP, dedicated connectors (API) or data migration support can be offered. <\/span>"},{"faq__question":"Is a Complete Inventory Required Before Starting with CMMS?","faq__answer":"It's not an absolute obligation, but it is highly recommended. Starting with inaccurate quantities would mean replicating the problems we are trying to solve with CMMS. A complete and well-organized inventory allows you to lay reliable foundations and fully leverage stock alerts and automatic reordering from day one. The start of a CMMS project is precisely the opportunity to do this foundational work once and for all. <\/span>"},{"faq__question":"Who Can Access Stock, and With What Rights?","faq__answer":"User rights and access management is fully configurable within the software tool. This granularity ensures that everyone sees what they need, without risk of error or unintentional manipulation. <\/span>"},{"faq__question":"Is it Possible to Create Custom Dashboards for Parts Tracking?","faq__answer":"Yes. CMMS allows you to build an unlimited number of customized dashboards, particularly to gain a global view of your inventory management: total value of tied-up stock, parts turnover rate, number of stockouts over a period, parts below the alert threshold, average reorder lead times, cost of parts consumed per equipment or service, etc. These dashboards are accessible in real-time, can be filtered by site or period, and exported to feed your internal reports. Certain profiles, such as managers or site directors, have synthetic views, while field teams have access to more operational views focused on daily activities. <\/span>"}]}]},"yoast_head":"\nCMMS Inventory Management: Spare Parts - AQ Manager<\/title>\n<meta name=\"description\" content=\"Manage your spare parts and maintenance consumables inventory. Anticipate stockouts, automate alerts, and optimize your procurement.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.aqmanager.com\/en\/cmms-software\/cmms-features\/inventory-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"CMMS Inventory Management: Spare Parts - AQ Manager\" \/>\n<meta property=\"og:description\" content=\"Manage your spare parts and maintenance consumables inventory. 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