{"id":4011,"date":"2026-08-03T10:52:14","date_gmt":"2026-08-03T08:52:14","guid":{"rendered":"https:\/\/www.aqmanager.com\/lims-software\/lims-features\/document-management\/"},"modified":"2026-09-09T18:36:39","modified_gmt":"2026-09-09T16:36:39","slug":"document-management","status":"publish","type":"page","link":"https:\/\/www.aqmanager.com\/en\/lims-software\/lims-features\/document-management\/","title":{"rendered":"Document Management"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":3767,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-edito.blade.php","meta":{"_acf_changed":false,"_yoast_wpseo_title":"LIMS Document Management - AQ Manager","_yoast_wpseo_metadesc":"Centralize all your laboratory quality documentation. Secure access, simplify updates, and ensure compliance of your procedures.","footnotes":""},"class_list":["post-4011","page","type-page","status-publish","hentry"],"acf":{"software":"lims","hero__layout":"screenshot","hero__tag":"LIMS Features","hero__title":"Laboratory Document Management: Centralize All Your Quality Documentation","hero__text":"All your quality documentation, linked to the right record and accessible in seconds during your audits.","hero__link":null,"hero__link_2":null,"hero__image_or_lottie":true,"hero__image":4017,"hero__lottie":"","blocks":[{"acf_fc_layout":"focus","focus__blocks":[{"acf_fc_layout":"quote_banner","quote__text":"Thanks to Excel file extraction, we filter and sort in one hour the elements we want to see appear. Based on this, I have a complete audit. I have access to all information and all documents are accessible through AQ Manager. ","quote__image":"","quote__name":"L.D.","quote__job":"Quality Manager - UCLouvain"},{"acf_fc_layout":"choice_software","choice_software__title":"Why Choose Our LIMS for Your Document Management?","choice_software__text":"All your laboratory documentation, accessible from the bench as well as from the office.","choice_software__video":"","choice_software__advantages":[{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"checklist"},"choice_software__advantage_title":"Ensure complete traceability","choice_software__advantage_text":"Each document, test report, protocol, or safety and equipment sheet, is timestamped and electronically signed<\/strong> (for test reports, analysis bulletins, and certificates of conformity)."},{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"stopwatch"},"choice_software__advantage_title":"Save Time Daily","choice_software__advantage_text":"Documents are accessible without having to search through multiple network folders or binders<\/strong>. Validations, distributions, and updates can also be automated. "},{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"ui-check-circle"},"choice_software__advantage_title":"Reduce Document-Related Errors","choice_software__advantage_text":"Reduce the risk of using an obsolete procedure, an unvalidated method, or incomplete information."},{"choice_software_type":"icon","choice_software__advantage_image":"","choice_software__advantage_lottie":null,"choice_software__advantage_icon":{"type":"ui_icons","value":"book"},"choice_software__advantage_title":"Capitalize and Preserve Knowledge","choice_software__advantage_text":"All your documentation is accessible and centralized, even during team changes<\/strong> or employee departures."}]}]},{"acf_fc_layout":"advantages","advantages__title":"How Does Document Management Work in Our LIMS?","advantages__advantages":[{"advantages__advantage_title":"Associate the Right Documentation with the Right Record","advantages__advantage_text":"Our document management tool allows you to associate any type of document with any record in the application. For example: technical sheets and photos to your products, procedures<\/strong> (Word, PDF, etc.) to your methods, templates, and analyses<\/strong>, calibration procedures to your laboratory equipment<\/a>, photos and documents to your collected samples<\/a>, price quotes to your supplier purchase orders<\/a>, etc. ","advantages__advantage_type":"image","advantages__advantage_image":4012,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Master Categories, Versions, and Deadlines","advantages__advantage_text":"Classify your documents by category, track their versions<\/strong>, and define the language as well as validity dates. AQ Manager automatically alerts you of revisions to be performed at the due dates<\/strong> specified in each document. ","advantages__advantage_type":"image","advantages__advantage_image":4013,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Create Your Own Documentation from the Application","advantages__advantage_text":"Create documentation directly in the application: add a URL link or file path, upload a file, or generate a new document via the integrated editor (PDF, Word, or Excel).","advantages__advantage_type":"image","advantages__advantage_image":4016,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Access Your Documents via the Mobile Application","advantages__advantage_text":"All your documents are accessible from the AQ Manager mobile application<\/a>. Enrich the content by directly associating photos for metrology (before\/after), diagrams, reports<\/a>, or attached documents. ","advantages__advantage_type":"image","advantages__advantage_image":4015,"advantages__advantage_lottie":null},{"advantages__advantage_title":"Authorizations, User Access, and Document Security","advantages__advantage_text":"Define precisely who can view, modify, or delete each document.<\/a> Your sensitive data remains protected, and each action is tracked and timestamped to ensure integrity and traceability.","advantages__advantage_type":"image","advantages__advantage_image":4014,"advantages__advantage_lottie":null}]},{"acf_fc_layout":"testimonials","testimonials__title":"","testimonials__cases_link":"","testimonials__featured":null,"testimonials__quotes":[{"testimonials__quote_logo":"","testimonials__quote_text":"The great flexibility of customization of AQ Manager LIMS, which allows it to be effectively adapted to internal processes and specific user expectations.","testimonials__quote_name":"Julien D.","testimonials__quote_society":"Product Manager \u2013 Chemical Sector"}],"testimonials__reviews":null},{"acf_fc_layout":"cta","cta__tag":"","cta__title":"","cta__text":"","cta__link":"","cta__button_type":"default","cta__link_2":""},{"acf_fc_layout":"numbers","numbers_numbers__title":"","numbers_numbers":null},{"acf_fc_layout":"wheel","wheel__title":"","wheel__style":"button"},{"acf_fc_layout":"brochure_tarifs","brochure_tarifs__brochure_tag":"","brochure_tarifs__brochure_title":"","brochure_tarifs__brochure_text":"","brochure_tarifs__brochure_link":"","brochure_tarifs__devis_title":"","brochure_tarifs__devis_text":"","brochure_tarifs__devis_link":""},{"acf_fc_layout":"faq","faq__items":[{"faq__question":"What Is Laboratory Management Software and Why Is It Essential for Document Management?","faq__answer":"A LIMS (Laboratory Information Management System), or laboratory management software, centralizes and automates the management of samples, analyses, results, and equipment. It ensures traceability of all operations. \n\nA LIMS also integrates a document management module that links each procedure, operating method, or test report to the right record. This ensures traceability, meets accreditation requirements such as ISO\/IEC 17025, and ensures that each team works on the latest validated version of a document. "},{"faq__question":"How Does a LIMS Solution Ensure the Security of Sensitive Data in a Laboratory?","faq__answer":"A LIMS solution secures sensitive data at multiple levels. First, each action is tracked and timestamped intrinsically within the software. There is also an Audit Trail<\/a>, which adds an additional and comprehensive layer of traceability. \n\nNext, the tool allows fine-grained user rights management<\/a>: each person only views, modifies, or deletes the documents and results that concern them.\n\nAdditionally, account administration is centralized through single sign-on (SSO). AQ Manager integrates with Active Directory for on-premises infrastructures and with SAML 2.0 protocol for the cloud, compatible with Microsoft Azure, Okta, or Google. \n\nAccess protection is reinforced by configurable password complexity and renewal rules, as well as a connection log that records each login."},{"faq__question":"How Does Document Management Contribute to Knowledge Transfer?","faq__answer":"Document management plays an essential role in preserving a laboratory's expertise. Within software, knowledge no longer relies solely on the experience of a few laboratory managers or technicians, but is formalized, updated, and shared with all teams. \n\nThis facilitates the integration of new hires, ensures better business continuity in case of absence or departure of an employee, and helps maintain consistent practices over time."},{"faq__question":"Is Document Management Suitable for Multi-Site Laboratories?","faq__answer":"Yes. A single document repository can be shared among multiple laboratories while retaining local specificities if necessary. This facilitates the harmonization of practices, the sharing of methods, and the distribution of documents across the group. "},{"faq__question":"What Types of Laboratories Can Use Document Management Software Integrated with a LIMS?","faq__answer":"Document management is used in quality control laboratories, service provider laboratories, research and development laboratories, as well as in the industrial, food, chemical, pharmaceutical, cosmetic, environmental sectors, etc."}]}]},"yoast_head":"\nLIMS Document Management - AQ Manager<\/title>\n<meta name=\"description\" content=\"Centralize all your laboratory quality documentation. 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