Maintenance document management: centralize all your technical documents
No more missing documents, no more outdated versions in circulation. With AQ Manager CMMS, every technical document is linked to the right record and accessible in real time, from the office or in the field.
Why choose our CMMS for your maintenance document management?
All your equipment documentation, quickly accessible, both in the field and in the office.
Centralized, accessible technical documentation
Each document is linked directly to any type of record in your CMMS. In the field, on the move, or in the office, your technicians find what they need in seconds.
Simplified document compliance
Automatically demonstrate the compliance of your facilities (regulatory inspections, authorizations, safety standards, etc.).
Information shared in real time
Your internal teams, external contractors, and the quality department access the same level of information in real time. Avoid version errors by ensuring everyone uses the most up-to-date documentation.
Reduced intervention errors
By linking the right documents to work orders, you reduce the risk of human error. Your teams can review best practices before they even begin their tasks.
How does document management work in our CMMS?
Link technical data sheets to operations
Link technical data sheets or drawings to equipment, photos to intervention reports, and quotes to supplier purchase orders. Schedule the follow-up of these documents, archive evidence, and generate alerts before mandatory inspections expire.
Control versions, categories, and deadlines
Classify your documents by category, language, and validity date. AQ Manager automatically alerts you before each deadline and archives the previous version with every update. You can also create documents directly in the application via URL, file path, or through a built-in editor compatible with Excel and Word.
Access your documents via the mobile app
All your documents are accessible from the Full Web solution and the mobile app, synchronized in real time. Your technicians can also enrich the content by attaching before/after photos, diagrams, reports, etc.
Authorizations, user access, and document security
Define precisely who can view, edit, or delete each document thanks to permissions and access management. Each person only accesses the documentation relevant to them, according to their permissions. Sensitive documents are protected, and every action is tracked and time-stamped.
They chose AQ Manager CMMS
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Frequently asked questions
Maintenance document management aims to gather, structure, and monitor all technical documents related to equipment and interventions: manufacturer manuals, diagrams, certificates of compliance, intervention reports, authorizations, and much more. In a CMMS, these documents are directly linked to the relevant records, equipment, and assets.