Preventive Maintenance and Regulatory Compliance Software

A CMMS is software that automates and centralizes your maintenance activities from A to Z on a single, unique platform (no more scattered Excel files!). Its objective is to guarantee equipment availability and reliability, reduce breakdowns, optimize maintenance costs, and structure interventions (preventive, corrective, regulatory).

To do this, the maintenance software centralizes equipment data, plans interventions, generates work orders, tracks parts inventory, traces breakdown history, and provides performance indicators (KPIs). In practice, it transforms maintenance from a reactive logic to an organized, data-driven management.

The solution is primarily used by maintenance departments in industry, local authorities, construction, transport, and healthcare, wherever equipment needs to be maintained (machines, infrastructure, vehicles, etc.).

AQ Manager CMMS stands out for its rich functionality, covering all maintenance management needs:

• Equipment and machine management
• Preventive maintenance planning
• Breakdown and intervention tracking
• Spare parts management
• Maintenance operations history
• Cost and intervention time tracking
• Reports and performance indicators
• Quote and supplier management
• Supplier purchasing management
• Maintenance dashboards
• Etc.

There are generally three forms of preventive maintenance:

• Systematic maintenance is performed at regular intervals (e.g., every 3 months).
• Conditional maintenance is triggered based on the machine’s condition (e.g., abnormal vibration).
• Predictive maintenance (or prognostic) is based on data and sensors to anticipate a breakdown.

All these types of maintenance can be managed in a CMMS software.

Learn more about the different types of maintenance

To create an effective maintenance plan in a CMMS, you need to follow a few simple steps:

1. List all equipment to be maintained
2. Establish the criticality level of each equipment
3. Define maintenance routines
4. Set the frequency of interventions (weekly, monthly, etc.)
5. Configure triggering before deadline
6. Automatically assign competent and responsible technicians
7. Monitor and adjust the schedule based on field feedback and maintenance indicators

This allows for clear organization and avoids unforeseen breakdowns.

Learn more about how to implement a maintenance plan

Yes. AQ Manager CMMS allows, depending on configured rights, to provide a collaborative client portal. This offers you visibility into preventive maintenance operations, including when they are carried out by subcontractors.

The client can thus track planned interventions, consult their progress, access reports, and the history of operations. For their part, subcontractors can declare their interventions and report information directly into the system, ensuring complete traceability and centralized communication.

Preventive maintenance is maintenance performed before a breakdown occurs, according to a schedule or usage criteria (time, cycles, thresholds). Its objective is to reduce the probability of breakdown.

Corrective maintenance is maintenance performed after a breakdown, to restore equipment functionality.

Discover our blog article on the subject

Here are the key indicators for managing preventive maintenance:

• Equipment availability rate: percentage of time machines are available for production
• Preventive maintenance plan execution time: measures the proportion of planned preventive interventions completed within the scheduled timeframe.
• Preventive vs. corrective maintenance rate: percentage of preventive maintenance actions compared to the total number of maintenance interventions.
• MTBF: Mean Time Between Failures of equipment. The higher it is, the better your equipment performs.
• Average cost per intervention: total maintenance cost (labor, parts, subcontracting) over a given period divided by the total number of interventions.
• Etc.

All indicators for a maintenance manager here

You can find all these indicators in dynamic dashboards within the CMMS tool, allowing you to track trends and make better decisions.

It all depends on several factors, as there is no single price for a CMMS.

The cost varies mainly according to the deployment mode (SaaS/cloud or on-premise license), the number of users, the chosen functionalities, the level of customization and integration (ERP, business processes), and associated services (configuration, training, and support level).

However, human support is a determining factor for success and thus for optimizing costs in the long term. It allows users to be properly trained, the tool to be adapted to the company’s practices, and organizational change to be facilitated. Without this support, there is a risk of partial use of the CMMS, and therefore a loss of value.

Simulate the price of your future software for free and without obligation.