CMMS software for ultra-high-performance maintenance

Easily estimate the price of a CMMS solution tailored to your needs here—it is free.

Several factors influence variations in the price of a CMMS tool.

It first depends on the number of users who will have access to the solution, as well as the number of sites or assets to manage. The selected features also play an important role: some companies need a basic foundation, while others are looking for more advanced modules (inventory management, preventive maintenance, mobility, etc.).

The price is also affected by the hosting method. In general, a SaaS solution requires a monthly or annual subscription, whereas a locally installed license typically works on the basis of a one-time payment.
Ultimately, the total budget may fluctuate depending on the level of services required, such as training, technical assistance, or customer support.

A Computerized Maintenance Management System in SaaS (Software as a Service) mode means the CMMS can be used directly online, simply through a web browser. SaaS does not require installation on your servers or computers: everything is managed remotely on a secure platform administered by the software provider.

This means you use the software via a subscription, like a service, and the provider manages everything: hosting, updates, backups, data protection, and technical maintenance, among other things.

Unlike a locally installed solution, everything works online, with no complex configuration or hidden technical fees. Here is what this changes in practical terms:

• Immediate access: you can log in to the platform from any device (PC, mobile, tablet), with no installation.
• Always up to date: new features, fixes, and improvements are deployed automatically, with nothing for you to do.
• No infrastructure to maintain: no need to invest in servers or mobilize your IT team.
• Controlled costs: the subscription model lets you adjust the budget to your actual needs, without a large upfront investment.
• Security and backups included: your data is hosted on secure servers, backed up automatically, and protected against loss.

Several hosting models coexist for a CMMS.

SaaS is the simplest option: hosted by the publisher, accessible via a browser, with no infrastructure to manage.

On-Premise installs the software on your own servers, with more control but requiring a dedicated IT team.

Cloud, for its part, includes all solutions hosted remotely, from SaaS to hybrid infrastructures.

Discover our SaaS CMMS offer!

Here are all the features a CMMS offers to optimize equipment management, effectively plan industrial maintenance activities, and reduce downtime.

1. Work order management

• Creation, planning, and tracking of work orders
• Entry and processing of service requests
• Corrective, preventive, condition-based, and predictive maintenance
• Task scheduling, resource allocation (technicians, equipment)
• Tracking of intervention times
• Validation via signature, adding photos, comments, attachments

2. Mobile app

• Mobile app for Android and iOS
• Operation in connected or offline mode
• Scanning QR codes or barcodes to access equipment, parts, or work orders
• Voice input for reports
• Push notifications to alert technicians

3. Equipment / asset management

• Equipment data sheets with location and hierarchy
• Complete history of work orders
• Tracking of measurement readings and operating states
• Possible integration with IoT sensors for predictive maintenance

4. Inventory and spare parts management

• Tracking stock levels and part locations
• Movement management (receipts, issues, transfers)
• Low-stock threshold alerts
• Automatic replenishment
• Inventory via mobile app

5. Dashboards and reporting

• Customizable dashboards
• Tracking key indicators (KPIs): MTTR, MTBF, failure rate, costs, etc.
• Dynamic reports, activity history
• Automatic alerts for anomalies or delays

6. Document management

• Linking documents to equipment, work orders, or parts
• Version management and document validity dates
• Viewing plans, manuals, or technical procedures

7. Multi-site / multilingual / user management

• Support for multiple sites within a single instance
• Multilingual interface
• Management of profiles, roles, and access rights
• Single sign-on (SSO) and connection with directories (AD, LDAP, etc.)

8. Traceability and compliance

• Action log (audit trail): add, modify, delete
• Regulatory compliance (e.g., FDA 21 CFR Part 11 for the pharmaceutical industry)

9. Import, integration, and API

• Data import engine to migrate existing data
• Integration with ERP, production software, accounting systems
• Web services and APIs to automate exchanges

10. Staff scheduling, training, and authorizations management

• Tracking technicians’ training and authorizations
• Certification renewal alerts
• Authorization checks before assigning a work order

11. Advanced features and add-on modules

• Service billing management (useful for service providers)
• Import of current data
• Tracking non-conformities and quality incidents
• Online mapping for scheduling
• Hierarchies (location, network, and function)

A CMMS enables you to manage all types of maintenance:

• Curative or corrective, to address unexpected breakdowns and incidents
• Preventive, planned in advance to avoid shutdowns
• Condition-based, triggered according to thresholds or measurements (temperature, vibrations, etc.)
• Predictive, based on data or sensor analysis (IoT, AI)
• Forecast-based, evolving, etc.

Yes, a CMMS can (and should) be customized. It is a condition for the tool to truly work.

No maintenance team works exactly like another; processes are different, and so are priorities. And if the software imposes its logic instead of adapting to yours, it will never be adopted 100% by your teams (especially the less tech-savvy) and it will make your life difficult.

Customization allows, for example, you to:

• Add your own fields in equipment, work order, or inventory records. Not the ones the software thinks are useful. Yours.
• Adapt workflows to the real steps your teams follow—not those of a standard manual.
• Display the indicators you truly track, not generic KPIs that no one ever reads.
• Give each user access calibrated to their needs—no more, no less.
• Reflect your visual identity, your codes, your language, so the tool becomes familiar, not foreign.
• Etc.

ERP (Enterprise Resource Planning) is a type of enterprise software suite that centralizes, digitizes, and automates an organization’s core operations and functions.
From finance and human resources management to sales and logistics, an ERP covers everything related to overall performance management.
By contrast, CMMS software is highly specialized to meet maintenance needs and leverages a wide range of skills and expertise across all types of sectors and industries.

CMMS is particularly valued for its many features, the available customization, and its ability to provide complete, accurate field data.
If your priority is to optimize your maintenance, CMMS is the right choice. However, if you are looking for an integrated business management solution and maintenance is only one need among others, an ERP with a maintenance module may be sufficient—provided you accept less precision and flexibility for that function.

Learn more about the difference between CMMS and ERP here

There are free and open-source CMMS software solutions that can be downloaded and used freely. These solutions may be sufficient for very small organizations, or to test the basics of maintenance management without a dedicated budget. They generally allow you to create equipment records, plan a few work orders, or track a minimum history.

However, as soon as needs become more substantial, the limitations are obvious. These solutions rarely offer advanced features (such as dashboards, mobility, or inventory management) and do not benefit from reliable technical support—an essential component of any software. In the event of a bug, a missing update, or a security issue, the company is on its own. Not to mention that these tools are often less user-friendly, poorly suited to each maintenance employee’s needs, and rarely interoperable with other systems (ERP, IoT, etc.).

Discover all the steps and all the essential information for the successful deployment of maintenance software in our dedicated free webinar.

Deploying CMMS software is carried out in several stages with a dedicated in-house team of experts.

First, the needs are defined: types of equipment to track, number of users, maintenance objectives. Next, the software is configured based on these elements (users, access rights, custom fields, etc.).

Existing data (equipment, history, inventory) is imported, then teams are trained to use the tool effectively. A testing phase is often planned to validate that everything works as expected. Finally, the software is put into service, with go-live support to help users and correct any adjustments. Everything is designed to ensure a smooth transition, without disrupting operations.

Would you like to learn more about configuration? All the necessary information is here.

Artificial intelligence is increasingly being integrated into Maintenance Management (CMMS) software. It enables the processing of large volumes of data generated by equipment, their IoT sensors, and completed work orders. By refining the software’s analytical capabilities, it strengthens its original role: anticipating breakdowns, optimizing automatic scheduling of work orders (maintenance schedules) and technicians, and improving decision-making. Maintenance therefore becomes even smoother and truly predictive.

AI has profoundly transformed how we view maintenance, but its deployment remains gradual in the industrial sector. In recent years, predictive technologies have become more widespread, and today AI is being integrated into tools already in place within companies.

In large enterprises, it manages maintenance at scale: optimizing shutdowns, allocating resources, predictive maintenance across thousands of assets, etc.

In SMEs, it mainly helps prioritize, diagnose faster, and extract more value from data without requiring heavy infrastructure.

A CMMS solution provides clear dashboards and reliable indicators to continuously monitor maintenance department activity. These tools make it possible to measure key elements such as the equipment availability rate, mean time to repair (MTTR), or mean time between failures (MTBF). You can also view the number of work orders planned versus unplanned, and analyze maintenance costs by machine or by site.

All this data is updated in real time. It enables maintenance managers to know, at any time, what is working and what needs to be improved.

Closely track the maintenance indicators that truly make a difference.